Virginia Executive Assistant

Job Summary

Supporting the Chief Operating Officer in a full-time capacity, the Virginia Executive Assistant will manage the COO's calendar, coordinate group meetings, and assist with cross-functional projects while working onsite in Arlington, VA.

Key responsibilities

• Manage the COO's calendar and resolve scheduling conflicts while aligning commitments with her priorities
• Coordinate complex group meetings and handle all logistics, ensuring participants are prepared and informed
• Organize the COO's business travel, maintain accurate itineraries, and manage changes proactively

Required qualifications

• Experience managing executive calendars and logistics in a fast-paced environment
• Strong writing and editing skills for preparing internal and external communications
• Proven ability to coordinate projects across teams and track progress effectively
• Comfort with Google calendar and collaboration tools to maintain organization
• Sound operational judgment and discretion in handling confidential information